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How to be More Efficient by Setting Up Recurring Tasks in Notion
By: Ryan Malaluan; Editor: Geram Lompon
Mastering Productivity with Recurring Tasks in Notion
Does your to-do list feel like it’s constantly growing, even as you check off tasks? We’ve all been there—repeatedly adding the same tasks can turn your task management into a time-consuming chore.
Imagine waking up to a digital workspace where your daily routine, weekly goals, and monthly reviews are already set—no more re-entering tasks or worrying about missed deadlines. Thanks to Notion’s updates, this is more than just a productivity dream—it’s your new reality.
This guide will provide step-by-step instructions for setting up recurring tasks in Notion. By the end, you’ll have a seamless system for creating recurring tasks that keep you on track and organized, freeing you to focus on what matters. Ready to streamline your workflow? Let’s get started!
Feeling buried under deadlines, meetings, and tasks?
Notion helps you regain control by bringing everything into one place, tailored to how you work best.
Whether it's creating custom lists, boards, or a streamlined layout, you can set priorities, drag-and-drop tasks, and embed everything from notes to videos.
Track progress, hit milestones, and sync your calendars effortlessly—so you stay organized and on top of your projects (and your life), no matter where you are.
What Are Recurring Tasks in Notion?
Recurring tasks in Notion allow you to automate tasks that repeat regularly—whether daily, weekly, or monthly. Once set up, they’ll automatically appear in your Notion workspace, eliminating manual effort. Whether it’s a daily workout reminder, a weekly team meeting, or a monthly finance review, recurring tasks save you time, reduce stress, and ensure consistency.
Why You Need Recurring Tasks in Notion
Have you ever found yourself re-entering the same task every week? Automating recurring tasks can be a game-changer. Here’s why:
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Saves Time: Say goodbye to setting reminders manually—Notion will do it for you.
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Reduces Stress: Never worry about forgetting important tasks.
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Enhances Focus: Focus on strategic work instead of mundane admin tasks.
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Improves Consistency: Maintain habits and workflows without skipping a beat.
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Simplifies Planning: A clear schedule makes planning your days and weeks easier.
Let’s dive into how to set it up, step by step.
Step-by-Step Guide to Set Up Recurring Tasks in Notion
Step 1 – Build Your Recurring Task Template
To create recurring tasks, start by building a database template that you can reuse easily.
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Open a New Page in Notion and title it “Recurring Tasks.”
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Create a Notion database by selecting the “Table” layout.
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Customize Columns: Rename “Name” to “Task” and delete irrelevant columns.
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Add a Date Column to schedule your tasks. Click the “+” and choose “Date.”
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Create a Template: Click “New,” then choose “New Template.” This is where you’ll set up repeating tasks like “Daily Morning Routine” or “Weekly Check-In.”
💡 Pro Tip: Start small. While it’s tempting to automate everything at once, begin with a few key recurring tasks to get comfortable with the system.
Step 2 – Automate with Recurring Schedules
Now that your template is ready, it’s time to automate your tasks:
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Open Your Template and find the drop-down arrow in the top-right corner.
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Edit the Template and locate the “Repeat” setting.
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Choose a Repeat Interval: Set tasks to repeat daily, weekly, or at your desired frequency.
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Save Your Settings—Notion will auto-populate automated recurring tasks based on your schedule.
💡 Remember: Check that your device’s time zone aligns with your schedule to avoid confusion, especially if working with a global team.
Step 3 – Use Calendar Views for Visual Organization
A calendar view provides a clear picture of your recurring tasks:
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Create a Calendar View: Navigate to your database and add a new view. Choose “Calendar.”
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Connect to Date Column: Ensure the calendar displays tasks by their scheduled dates.
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Organize Your Calendar : Name it something intuitive like “Recurring Task Calendar
This step gives you a visual overview, making it easy to see your schedule.
Step 4 – Optimize Your Workflow with Advanced Features
To truly take your productivity to the next level, leverage Notion’s advanced features:
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Integrate with External Tools: Sync with Google Calendar for two-way integration. This keeps your professional and personal tasks in sync.
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Utilize Formulas and Roll-Up Properties : Track task completion rates, flag overdue tasks, and get an instant overview of your productivity.
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Create Custom Dashboards: Use linked databases and filtered views to focus on specific projects or priorities. A tailored dashboard can turn Notion into your productivity command center.
Feeling buried under deadlines, meetings, and tasks?
Notion helps you regain control by bringing everything into one place, tailored to how you work best.
Whether it's creating custom lists, boards, or a streamlined layout, you can set priorities, drag-and-drop tasks, and embed everything from notes to videos.
Track progress, hit milestones, and sync your calendars effortlessly—so you stay organized and on top of your projects (and your life), no matter where you are.
Key Considerations for Success with Recurring Tasks in Notion
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Start Simple: Begin with a few tasks to avoid overwhelm.
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Check Time Zones: Ensure your device’s local time aligns with your schedule.
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Review Regularly: Periodically update your tasks to keep them relevant and effective.
💡 Experimentation is Key: Productivity isn’t static. Tweak your workflow until it fits seamlessly with your needs, then let Notion handle the rest.
Advanced Tips: How to Optimize Recurring Tasks in Notion
Take your recurring tasks a step further:
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Use Formulas to track progress or set automatic reminders.
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Create a Visual Dashboard that only shows high-priority tasks.
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Filter Views to highlight upcoming deadlines, overdue tasks, or specific project categories.
💡 Visual Learning: Incorporate screenshots of your Notion setup to make following along easier for readers.
Alternatives to Setting Up Recurring Tasks in Notion
Notion is powerful, but it’s not the only option:
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Google Calendar: This is ideal for those who need a straightforward solution for recurring events. Google Calendar makes scheduling and managing tasks easy with pre-filled templates and reminders.
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Todoist: Known for its clean, minimalist design, Todoist is a favorite among individuals who value simplicity and speed. Todoist offers natural language input and recurring task setup with a forever-free plan. Upgrade whenever you’re ready. Check Out Todoist!
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ClickUp: For those who need a more robust solution, ClickUp offers a comprehensive
project management suite that includes recurring tasks.
These alternatives have their strengths, so choose the one that fits your productivity style best.
Wrapping Up: My Experience With Recurring Tasks in Notion
Setting up recurring tasks in Notion has transformed how I manage my time. I’ve shifted from feeling overwhelmed by constant to-dos to enjoying a streamlined, focused workflow. By automating routine tasks, I’ve reclaimed valuable mental bandwidth, allowing me to concentrate on what truly matters.
Explore Notion with a 14-day free trial and see how it can transform your workflow. Explore Notion!
Feeling buried under deadlines, meetings, and tasks?
Notion helps you regain control by bringing everything into one place, tailored to how you work best.
Whether it's creating custom lists, boards, or a streamlined layout, you can set priorities, drag-and-drop tasks, and embed everything from notes to videos.
Track progress, hit milestones, and sync your calendars effortlessly—so you stay organized and on top of your projects (and your life), no matter where you are.
Key Takeaways
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Use recurring tasks to automate your routine, saving time and reducing stress.
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Set up templates, schedule repeats, and organize with calendar views.
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Optimize further with integrations, formulas, and custom dashboards.
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Explore alternatives like Google Calendar, Todoist, and ClickUp if needed.
Master recurring tasks, and you’ll find that Notion becomes a productivity powerhouse that supports your daily goals. Keep tweaking until it fits your needs perfectly; soon enough, you’ll wonder how you ever managed without it.
