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SmartSuite vs TeamGantt: Which Work Management Platform is Right for You?

By: Aidan O’Brien & W. Travis Royster; Editor: Dr. Michael J. Shick, MSPM, PMP, CSM

Choosing the right platform can make all the difference when it comes to project management tools. With options like SmartSuite and TeamGantt, it’s crucial to understand what each brings to the table. In this article, we’ll dive deep into these two platforms, comparing their features, ease of use, and overall effectiveness. Whether you’re managing multiple projects, aiming to enhance team collaboration, or looking for efficient solutions to routine everyday tasks, we’ve got you covered.

Project Management Made Easy: SmartSuite and TeamGantt Overview

SmartSuite

SmartSuite is a powerhouse in the work management arena, specifically designed to help organizations streamline their business processes. This is one platform that is built to cater to the unique requirements of different teams, enabling them to plan, manage, and track multiple projects efficiently. Here are some key highlights:

1. Versatility and Customization: SmartSuite allows teams to create custom templates that suit their exact needs. Whether you’re managing a marketing campaign, a product launch, or routine everyday tasks, SmartSuite provides the flexibility to design workflows that align with your specific project requirements.
2. Collaboration Features: With built-in tools for file sharing, real-time updates, and comprehensive dashboards, SmartSuite enhances team collaboration. Team members can easily access shared resources, update project statuses, and communicate within the platform. However, some users may find that SmartSuite has a steep learning curve due to its extensive customization and automation features.
3. Data Privacy and Security: SmartSuite strongly emphasizes data privacy. This is particularly crucial for businesses that handle confidential data and must comply with various data protection regulations.
4. Customer Success: The SmartSuite support team is renowned for its dedication to customer success. They provide extensive resources, including tutorials, webinars, and one-on-one support, to help users maximize the platform’s capabilities.

Unlock the full potential of your team with SmartSuite. Start your free 14-day trial now!

TeamGantt

TeamGantt is another excellent choice, especially for those who prefer a visual approach to project management. It is a cloud-based Gantt chart application that makes planning, scheduling, and managing projects straightforward. Key features include:

1. User-Friendly Gantt Charts: TeamGantt’s primary strength lies in its easy-to-use Gantt charts. These visual tools allow you to plan your projects, set deadlines, and track progress at a glance. The drag-and-drop interface makes it simple to adjust timelines and dependencies.
2. Time Tracking and File Sharing: TeamGantt includes built-in time tracking so you can monitor how much time is being spent on various tasks. File sharing within the platform ensures that all relevant documents are easily accessible to team members.
3. Collaboration Tools: Like SmartSuite, TeamGantt supports team collaboration with features such as task comments, file attachments, and notifications.
4. Ease of Use: One of TeamGantt’s standout features is its minimal learning curve. The platform is intuitive, making it easy for new users to get started without extensive training. In contrast to platforms like SmartSuite, which can have a steep learning curve, TeamGantt’s simplicity is a significant advantage for teams seeking quick adoption.

Visualize your project timelines with ease. Try TeamGantt free for 30 days!

Managing Projects: SmartSuite vs TeamGantt

SmartSuite

• Comprehensive Management Tools: SmartSuite provides a full suite of project management tools covering every aspect of project management. From initial planning to final execution, SmartSuite supports your workflow with features like task assignment, progress tracking, and deadline management.
• Automation and Customization: One of SmartSuite‘s key advantages is its automation capabilities. You can set up automated workflows to handle repetitive tasks, saving time and reducing the potential for human error. Additionally, the platform allows for high levels of customization to meet the unique requirements of any project.
• Integration Capabilities : SmartSuite integrates seamlessly with other tools and platforms, ensuring that it can be easily incorporated into your existing tech stack. This flexibility is crucial for businesses that rely on multiple software solutions to manage their operations.

TeamGantt

• Visual Planning: TeamGantt’s visual approach to project management makes it easy to plan and schedule projects. The Gantt charts provide a clear overview of the project timeline, helping you to identify potential bottlenecks and adjust plans accordingly.
• Real-Time Collaboration: With TeamGantt, collaboration is straightforward. Team members can add comments, share files, and update task statuses in real-time.
• Simplified Task Management: TeamGantt excels at simplifying task management. You can easily create, assign, and track tasks. The platform’s user-friendly interface means that even those new to project management tools can quickly get up to speed.

Handling Routine Everyday Tasks and Repetitive Tasks

SmartSuite

• Routine Tasks Management: SmartSuite is particularly strong in managing routine everyday tasks. Its automation features allow you to set up workflows that handle these tasks automatically, reducing the amount of manual effort required. This is especially useful for tasks that need to be repeated regularly, such as data entry or report generation.
• Repetitive Tasks: SmartSuite’s automation capabilities are invaluable for repetitive tasks. You can create templates and workflows that ensure these tasks are completed consistently and efficiently, freeing up your team to focus on more strategic activities.
• Efficiency and Productivity: By automating routine and repetitive tasks, SmartSuite enhances overall efficiency and productivity. This allows your team to dedicate more time to high-value tasks that require human insight and creativity.

TeamGantt

• Routine Task Scheduling: TeamGantt’s Gantt charts are ideal for scheduling routine tasks. You can easily see when tasks are due and how they fit into the overall project timeline. This visual representation helps to ensure that routine tasks are completed on time.
• Handling Repetitive Tasks: While TeamGantt may not have the same level of automation as SmartSuite, it still provides tools to manage repetitive tasks effectively. You can create recurring tasks within the Gantt charts, ensuring that these tasks are always accounted for in your project plans.
• Focus on Visual Management: TeamGantt’s strength lies in its visual management capabilities. Providing a clear, visual representation of your project timelines and tasks helps to ensure that routine and repetitive tasks are managed.

Collaboration and Team Workflow Management

SmartSuite

• Enhanced Collaboration: SmartSuite is built to enhance collaboration among team members. It has features like real-time updates, file sharing, and integrated communication tools. This is crucial for complex projects that require close coordination between different team members.
• Workflow Management: The platform’s workflow management capabilities are robust. You can design custom workflows that align with your team’s processes, ensuring that tasks are completed in the right order and at the right time. This helps to streamline operations and improve overall.
• Comprehensive Dashboards: SmartSuite’s dashboards provide a comprehensive overview of your project’s status. These customizable dashboards allow you to focus on the metrics that matter most to your team, helping you make informed decisions and track progress.

TeamGantt

• Real-Time Updates and Collaboration: TeamGantt’s collaborative features are designed to keep everyone in the loop. Team members can leave comments, share files, and receive notifications about task updates. This ensures seamless communication and that everyone knows what’s happening in the project.
• Visual Workflow Management: TeamGantt’s visual approach makes it easy to manage workflows. You can see the entire project timeline at a glance, identify dependencies, and make adjustments as needed. This visual representation helps ensure that workflows are managed effectively.
• Task Dependencies and Scheduling: TeamGantt allows you to set task dependencies, ensuring that tasks are completed in the correct order. The platform’s scheduling tools are straightforward, making it easy to plan and adjust timelines as needed.

Integrations and Customer Success

SmartSuite

• Extensive Integrations : SmartSuite integrates with a wide range of other tools and platforms, making it easy to incorporate into your existing tech stack.
• Dedicated Customer Success Team: SmartSuite’s customer success team is known for its dedication to helping users get the most out of the platform. They offer extensive resources, including tutorials, webinars, and one-on-one support.
• Continuous Improvement: SmartSuite is continuously updated with new features and improvements, ensuring that it remains a cutting-edge tool for project management. This commitment to innovation means that you can rely on SmartSuite to meet your evolving needs.

TeamGantt

• Integration with Popular Tools: TeamGantt integrates with popular tools like Slack, Trello, and more. These integrations make it easy to use TeamGantt alongside your other project management tools.
• Reliable Customer Support: TeamGantt provides solid customer support, with a range of resources available to help you get started and make the most of the platform. While it may not have the same level of customer success resources as SmartSuite, it still offers reliable support to ensure your success.
• User-Friendly Updates: TeamGantt regularly updates its platform to improve functionality and user experience.

Pricing and Value for Money

SmartSuite

• Flexible Pricing Plans: SmartSuite offers a range of pricing plans to suit different business sizes and needs.
• Comprehensive Features: SmartSuite‘s extensive range of features makes it a great value for money. It provides everything you need to manage your projects effectively, from automation to collaboration tools.
• Return on Investment: By streamlining workflows and automating routine tasks, SmartSuite can help to improve efficiency and productivity, leading to a strong return on investment.

TeamGantt

• Competitive Pricing: TeamGantt’s pricing is competitive, making it an affordable option for teams of all sizes.
• Focus on Visual Management: TeamGantt offers excellent value for teams that prioritize visual project management. The platform’s Gantt charts and scheduling tools make it easy to plan and manage projects.
• Affordable Plans: TeamGantt’s affordable plans make it accessible for small teams and businesses. Even the lower-tier plans provide access to the key features needed to manage projects effectively.

Final Verdict: Which One Should You Choose?

When it comes to choosing between SmartSuite and TeamGantt, it ultimately depends on your specific needs and preferences. Here’s a quick recap to help you decide:

• Choose SmartSuite if you need a highly customizable platform with extensive automation capabilities and robust workflow management tools. SmartSuite is ideal for teams that require flexibility and need to manage complex projects with unique requirements.
• Choose TeamGantt if you prefer a straightforward, visual approach to project management with a minimal learning curve. TeamGantt is perfect for teams that want to quickly and easily create and manage project timelines using Gantt charts.

Both platforms offer unique strengths, and the best choice will depend on your team’s workflow and project management requirements. Whichever you choose, both SmartSuite and TeamGantt are excellent tools that can help you manage your projects more efficiently and effectively.

Combine the visual power of TeamGantt with the flexibility of SmartSuite. Start your free trials today and revolutionize your workflow!

Integrating SmartSuite and TeamGantt with Zoho Flow

Having the right tools is just the first step in project management. Integrating these tools can further enhance productivity and streamline workflows. This is where Zoho Flow comes into play, allowing seamless integration between SmartSuite and TeamGantt, among other applications.

What is Zoho Flow?

Zoho Flow is a powerful integration platform that enables teams and you to connect various apps and automate workflows without writing a single line of code. With over 900+ supported apps, Zoho Flow allows you to build your own integrations using a drag-and-drop interface and comprehensive workflow elements.

Key Features of Zoho Flow:

• No-Code Builder: Create complex workflows with a simple drag-and-drop builder.
• Wide Range of Supported Apps: Integrate with over 900+ apps, including SmartSuite and TeamGantt.
• Custom Functions: Write simple scripting functions to format data, call web APIs, send emails, and more.
• Advanced Logic Elements: Include if-then branches, time delays, and other advanced logic elements in your workflows.
• Webhook Triggers allow you to receive data from a wider range of services in multiple formats, such as JSON, form data, and plain text.

Integrating SmartSuite with TeamGantt Using Zoho Flow

Integrating SmartSuite and TeamGantt can significantly enhance your project management capabilities by combining the strengths of both platforms. Here’s how Zoho Flow can help:

Automated Workflows:

• Trigger-Based Actions: Set up workflows where specific actions in one app (e.g., SmartSuite) trigger actions in another (e.g., TeamGantt). For instance, creating a new task in SmartSuite can automatically create a corresponding task in TeamGantt.
• Record Syncing: Ensure that records are updated across both platforms. When you update a project detail in SmartSuite, the changes can be automatically reflected in TeamGantt.

Enhanced Collaboration:

• Task Management: Automatically sync tasks between SmartSuite and TeamGantt.
• File Sharing: Seamlessly share files and documents across both platforms. When a file is added to a task in SmartSuite, it can automatically be made available in the corresponding TeamGantt task.

Efficiency and Productivity:

• Time Tracking and Reporting: Integrate time-tracking data from TeamGantt into SmartSuite to generate comprehensive reports on project progress and resource allocation.
• Milestone and Deadline Management: Sync milestones and deadlines between the two platforms to ensure that project timelines are adhered to.

Supported Triggers and Actions:

• SmartSuite:
  • Triggers: Comment created, solution created, record created, record updated, app created.
  • Actions: Create solution, create record, create app, create comment, update record, fetch app/comment/record/solution.
• TeamGantt:
  • Triggers: Task created, project created, task updated, project updated.
  • Actions: Create task, create project, update task, update project, fetch task/project.

Connect SmartSuite and TeamGantt effortlessly. Explore Zoho Flow integrations and start your free 15-day trial!

Real-World Applications

Let’s look at a few examples of how small businesses can use Zoho Flow to integrate SmartSuite and TeamGantt:

Example 1: Marketing Campaign Management A marketing team using SmartSuite for overall campaign planning and TeamGantt for visual timeline management can benefit from Zoho Flow. When a new marketing task is created in SmartSuite, Zoho Flow can automatically create a corresponding task in TeamGantt, complete with deadlines and dependencies. This ensures that the visual project timeline in TeamGantt is always up-to-date with the latest tasks from SmartSuite.

Example 2: Product Development: A product development team might use SmartSuite to manage detailed project specifications and TeamGantt to handle the project timeline. Using Zoho Flow, they can set up a workflow where any update to the project specs in SmartSuite automatically updates the timeline in TeamGantt. This integration ensures that all team members have access to the most current information, enhancing collaboration and reducing the risk of errors.

Example 3: Customer Support Projects: Customer support teams can use SmartSuite to track customer issues and TeamGantt to create tasks and manage the resolution timelines. Zoho Flow can automate the creation of tasks in TeamGantt whenever a new customer issue is logged in SmartSuite. This keeps the resolution process transparent and ensures timely updates and follow-ups.

Why Integrate SmartSuite and TeamGantt with Zoho Flow?

Integrating SmartSuite and TeamGantt using Zoho Flow can transform the way you manage projects. The benefits include:

• Increased Efficiency: Automate repetitive tasks and reduce manual data entry.
• Improved Collaboration: Keep all team members updated with real-time information across both platforms.
• Enhanced Accuracy: Ensure data consistency and reduce the risk of errors.
• Better Insights: Combine data from both platforms to generate comprehensive reports and gain better insights into your projects.

By leveraging the power of Zoho Flow, you can create a seamless and efficient project management ecosystem that harnesses the strengths of both SmartSuite and TeamGantt.

Seamlessly integrate SmartSuite and TeamGantt with Zoho Flow for unmatched efficiency. Start your free trials today and see the difference!

Frequently Asked Questions (FAQ)

What is SmartSuite, and what does it do?

SmartSuite is a collaborative work management platform that helps organizations plan, manage, and track workflows. It offers tools for task assignment, progress tracking, file sharing, and more, all of which enhance team collaboration and efficiency.

Is SmartSuite better than Airtable?

The choice between SmartSuite and Airtable depends on your specific needs. SmartSuite offers more advanced automation and customization options, making it ideal for complex project management. Airtable is known for its simplicity and ease of use, and it is suitable for straightforward tasks and smaller projects.

When was SmartSuite founded?

SmartSuite was founded in 2021, focusing on providing customers with a comprehensive work management solution to help teams collaborate and streamline their workflows.

What is SmartSuite used for?

SmartSuite is used for a variety of project management tasks, including planning, task assignment, progress tracking, workflow, business process automation, and team collaboration. It is designed to cater to the needs of diverse teams across different industries.

When did SmartSuite start?

SmartSuite started operations in 2021, aiming to provide an innovative work management platform that integrates various project management tools into one single source cohesive system.

What is TeamGantt?

TeamGantt is a cloud-based Gantt chart application used for project management. It allows users to plan, schedule, and manage projects using visual Gantt charts, which make it easy to assign tasks, track progress, and adjust timelines.

What does Gantt stand for?

Gantt refers to Gantt charts, a type of bar chart that represents a project schedule. Named after its inventor, Henry L. Gantt, these charts illustrate the start and finish dates of various elements of a project or ongoing process.

Is TeamGantt good?

TeamGantt is well-regarded for its user-friendly interface and effective visual project management tools. It is especially useful for teams that prefer visual planning and scheduling solutions, offering features like time tracking, file sharing, and real-time collaboration.

Who owns TeamGantt?

TeamGantt is privately owned by the founders Nathan Gilmore and John Corey, who started the company to provide clients with an accessible and effective project management tool focused on Gantt charts.

Integrating SmartSuite with TeamGantt using Zoho Flow enhances collaboration, automates workflows, and organizes and visualizes projects. Begin your free 14, 30, and 15-day trials now!

About the Authors:

Aidan O’Brien, CAPM, is a former developer and project management professional at ROSEMET LLC. He holds the Notion Essentials and Settings & Sharing Badges. He is also a certified SmartSuite Consultant and is currently pursuing an MBA at Western Carolina University.

W. Travis Royster is a seasoned project manager and veteran with 14 years in the United States Air Force, where he specialized in aircraft maintenance and recruiting. He has led teams of 5 to 100 individuals, achieving 366% of recruitment goals and successfully onboarding over 300 new hires. His expertise includes strategic planning, personnel development, and relationship building, significantly enhancing team performance and recruitment outcomes.