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A promotional graphic for a guide on integrating SmartSuite and Todoist. On the right, a woman in a thoughtful pose is shown on a smartphone screen. On the left, the text reads: "SmartSuite vs Todoist: What Happens When You Integrate? Here's the Step-by-Step GUIDE." The Rosemet LLC logo is in the top right corner.

Editorial Note: In adherence to one of ROSEMET’s core values, truth, it is important to note that we earn a commission from our affiliate partner links. That said, the commissions do not affect our opinions or evaluations of the product or service.

Smartsuite vs Todoist: How to Integrate Using Make.com – A Step-by-Step Guide

By Aidan O’Brien, CAPM; Editor: Geram Lompon

Combining Todoist and SmartSuite into one platform can change the way you handle tasks and projects. By merging Todoist’s strong task management features with SmartSuite’s comprehensive project management abilities, you can make workflows more efficient, improve productivity, and promote better collaboration within your team. This guide offers a detailed step-by-step process to help you smoothly integrate Todoist and SmartSuite, so you get the most out of both platforms.

Benefits of Integrating Todoist and SmartSuite

Integrating Todoist and SmartSuite offers numerous advantages:

  • Enhanced Workflow: Seamless transfer of tasks and project data between both platforms.
  • Improved Collaboration: Better coordination among team members with synchronized updates.
  • Centralized Task Management: Manage tasks and projects from a single interface.
  • Increased Productivity: Automate repetitive tasks and reduce manual entry errors.
  • Tailored Solutions: Customize workflows and templates to meet your exact needs.

Prerequisites for Integration

Before starting the integration, ensure you have:

  • Active Todoist and SmartSuite accounts.
  • Administrative access to both platforms.
  • Basic understanding of both platforms’ functionalities.

Step-by-Step Guide: Using SmartSuite and Todoist Together

For those who want to leverage the strengths of both platforms, here’s a step-by-step guide on how to use SmartSuite and Todoist together for maximum productivity and customer success.

Step 1: Integrate SmartSuite and Todoist

Set Up Accounts: Ensure you have active accounts on both SmartSuite and Todoist.

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Use a Third-Party Integration Tool: Tools like Make.com (others are Zapier or Integromat) can help you sync tasks between SmartSuite and Todoist.

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Create a Zap/Integromat Scenario: Set up an automation workflow where tasks created in SmartSuite are automatically added to Todoist and vice versa.

Step 2: Syncing Tasks

Define Task Triggers: Decide which actions in SmartSuite will trigger task creation in Todoist (e.g., new task creation, task update).

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Map Fields: Ensure that task details such as title, due date, and priority are correctly mapped between SmartSuite and Todoist.

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Test the Integration: Create a test task in Todoist

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Product Overviews

What is SmartSuite Collaborative Work Management Platform?

SmartSuite is a robust collaborative work management platform designed to streamline workflows and enhance productivity. Having spent considerable time consulting with various organizations and implementing SmartSuite, I’ve seen firsthand how it can transform team dynamics and project efficiency.

SmartSuite can handle various business processes, including project management, marketing campaigns, IT service requests, and inventory tracking. It offers a suite of features that cater to various other business process needs, from small teams to large enterprises, ensuring everyone can find value in its versatile toolkit.

SmartSuite helps coordinate people and workflows across different organizational levels, as it provides essential information for important tasks.

A dark gray rectangular button with the white, bold uppercase text "EXPLORE SMARTSUITE" centered on it.

See why teams love SmartSuite! Get a 14-day free trial to explore our robust task management solutions and automation tools tailored to enhance your productivity.

Top-rated Work Management Platform for Teams
SmartSuite | Work Management Platform
SmartSuite | Work Management Platform
Provides a 14-day free trial with access to all features.

Deadlines are looming, emails are piling up, and you’re switching between multiple tools just to stay afloat (We feel you!)

SmartSuite simplifies it all with 200+ workflow templates, tailored dashboards that show It stands out by offering a versatile, all-in-one platform tailored to fit any team’s workflow. 

Get Organized and Stay on Track—Try SmartSuite Free
In accordance with ROSEMET’s core values of truth, it is important to note that we earn a commission from our affiliate partner links. That said, the commissions do not affect our opinions or evaluations of the product or service.
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Key Features of SmartSuite

  • Task Management: One of the core strengths of SmartSuite is its comprehensive task management system that enables teams to create, assign, and track tasks with remarkable ease. You can set deadlines, prioritize tasks, and even break them down into subtasks. This granularity ensures that no detail is overlooked and that team members are always clear on their responsibilities. SmartSuite also helps manage workflows for projects and routine tasks, making it easier to keep everything on track. SmartSuite also excels in managing routine everyday tasks, ensuring that essential work is efficiently accomplished.
  • Collaboration Tools: SmartSuite excels in facilitating real-time collaboration. Whether your team is working in the same office or scattered across the globe, SmartSuite’s collaboration features keep everyone connected. You can co-edit documents, leave comments, and have discussions within the context of your projects, which helps maintain a focused and productive work environment.
  • Integrations: A tool is only as good as its ability to work within your existing ecosystem. SmartSuite understands this and offers seamless integration with popular apps like Slack, Google Workspace, and Trello. These integrations allow for a more cohesive workflow, reducing the need to switch between multiple platforms.
  • Automation: Automation is a game-changer in task management. SmartSuite allows you to automate repetitive tasks, saving time and reducing the chance of human error. For instance, you can set up workflows that automatically assign tasks based on certain triggers or send reminders when deadlines are approaching. This feature not only enhances productivity but also ensures that important tasks are never missed.
  • Customizable Workspaces: Every team has unique workflows and processes, and SmartSuite caters to this diversity with its customizable workspaces. You can tailor the platform to suit your specific needs, from creating custom task fields to designing unique dashboards that display the most relevant information for your team. This flexibility makes SmartSuite a versatile tool that can adapt to various project requirements.

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Don’t just manage tasks – master them with SmartSuite. Start your 14-day free trial now and unlock the potential of efficient, real-time collaboration.

A smartphone displaying a Todoist app with a checklist is in the foreground. In the background, a computer screen shows a similar checklist interface. Nearby are office supplies, including a keyboard, mouse, coffee cup, and a calendar on the wall.

What is Todoist?

Todoist is a widely used to-do list app known for its simplicity and powerful features. It is suitable for both personal and professional use, offering a range of functionalities to keep users organized and productive. In addition to being a task manager and to-do list app, Todoist also functions as a task manager, helping users manage tasks, to-do lists, and work responsibilities efficiently.

Having explored various task management solutions and other planning tools throughout my career, I find Todoist to be an excellent choice for individuals and small teams looking for an intuitive and efficient solution. Todoist also provides a dedicated space for personal tasks, allowing users to manage both team projects and individual responsibilities effectively.

A green banner with white text that reads, "START USING TODOIST TODAY.

Ready to improve your team’s productivity? Get started with Todoist Teams on our free forever basic plan and simplify your task management process.

Stay on Track, No Matter How Complex
Todoist | Team Task Manager
Todoist | Team Task Manager
FREE FOREVER, with premium features starting at $6 per member/month billed yearly

When you’re managing countless tasks, it’s easy to feel overwhelmed and lose track of what’s important.

Todoist helps you regain control, giving you a clear view of everything, no matter how complex your projects get.

From adding tasks and setting due dates to syncing across devices, Todoist keeps your team organized and in sync.

Whether you prefer lists, boards, or calendar views, it adapts to your workflow, helping you prioritize what matters and keeping both personal and work tasks in balance.

Take Control of Your Tasks—Try Todoist Free
In accordance with ROSEMET’s core values of truth, it is important to note that we earn a commission from our affiliate partner links. That said, the commissions do not affect our opinions or evaluations of the product or service.
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Key Features of Todoist

  • Task Creation and Management: Todoist excels in task creation and management. Users can quickly create tasks using natural language input for due dates and priorities. The platform supports recurring tasks, subtasks, and task dependencies, making it easy to organize and manage daily to-dos as well as more complex projects.
  • Collaboration Features: Todoist allows users to share projects and tasks with team members, facilitating collaboration. You can assign tasks, leave comments, and set due dates, ensuring that everyone involved in a project is aware of their responsibilities and deadlines.
  • Integrations: Todoist supports integrations with various popular apps, such as Dropbox, Zapier, and Google Calendar. These integrations help users streamline their workflow by connecting Todoist with the tools they already use.
  • Productivity Tracking: Todoist includes a productivity tracking feature called Karma, which provides insights into your productivity trends. You can earn points for completing tasks and maintain streaks for consistent task completion, which can be motivating and help you stay on track.
  • Cross-Platform Availability: Todoist is available on web, mobile, and desktop platforms, ensuring that you can access and manage your tasks from anywhere. The app syncs seamlessly across devices, providing a consistent user experience.

A green rectangular banner with white text in all capital letters reads, "GET ORGANIZED WITH TODOIST.

Join millions of users who trust Todoist for their task management needs. Try our free forever basic plan and see how it can help your team stay organized and productive.

A comparative pricing plan chart with four tiers: Basic, Prasic, Pro, and Premium. Each tier lists included features and costs. Features include email support, premium service, additional benefits, and premium support options, with various prices for upgrades.

Pricing Plans

SmartSuite Pricing

SmartSuite offers tiered pricing plans designed to accommodate the needs of small teams to large enterprises. Below are the detailed pricing plans for SmartSuite:

  1. Basic Plan:
  2. Professional Plan:
    • Cost: $20 per user per month (billed annually)
    • Features: Adds advanced features like detailed reporting, advanced integrations, and enhanced collaboration tools. Ideal for growing teams that need more functionality.
  3. Business Plan:
    • Cost: $35 per user per month (billed annually)
    • Features: Includes all professional features plus priority support, advanced automation, and customizable workflows. Best for larger teams and businesses with complex project management needs.
  4. Enterprise Plan:
    • Cost: Custom pricing based on specific needs
    • Features: Offers all business features plus enterprise-level security, dedicated account management, and bespoke integration options. Perfect for large organizations with specific requirements.

A rectangular banner with a dark background contains the text "START USING SMARTSUITE TODAY" in bold, white, capitalized letters.

New users can start with a 14-day free trial to explore all the features and see how SmartSuite can enhance their productivity and collaboration.

An illustrated comparison chart of three subscription plans: Starter, Business, and Enterprise. Each plan is depicted as a 3D box with icons and prices: $4.90, $9.90, and $59.90 respectively. Various features are listed below each plan, comparing options between them.

Todoist Teams Pricing

Todoist offers a straightforward pricing structure that includes a free basic plan and premium options for teams needing advanced features. Below are the detailed pricing plans for Todoist Teams:

  1. Basic Plan:
    • Cost: Free forever
    • Features: Essential task management tools, including task creation, due dates, and basic collaboration features. Perfect for individuals and small teams looking to manage tasks without any cost.
  2. Pro Plan:
    • Cost: $4 per user per month (billed annually) or $5 per user per month (billed monthly)
    • Features: Adds features such as reminders, labels, filters, and activity history. Suitable for professionals who need more advanced task management tools.
  3. Business Plan:
    • Cost: $6 per user per month (billed annually) or $8 per user per month (billed monthly)
    • Features: Includes all Pro features plus team management tools, priority support, and advanced integrations. Designed for teams that require robust project management and collaboration capabilities.

TRY TODOIST TODAY" written in white capital letters on a green background.

Simplify task management for your team with Todoist. Get started with Todoist’s basic plan that’s free forever and keep your projects on track effortlessly, which supports your mental clarity.

Illustration of people working on various tasks, emphasizing that various plans are free forever. Multiple planners and checklists are shown, with people collaborating and managing tasks. Text includes "Todoist," "Free Plan," "Basic plan," and "Team task management.

A dark gray rectangular button with the white, bold uppercase text "EXPLORE SMARTSUITE" centered on it.

Ready to elevate your project management game? Try SmartSuite free for 14 days and discover how our customizable workspaces and advanced features can streamline your workflow.

A green banner with white text that reads, "START USING TODOIST TODAY.

Organize your team’s tasks with ease using Todoist Teams. Sign up for the free forever basic plan and experience the benefits and power of efficient task management today.

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Frequently Asked Questions (FAQs)

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Both platforms prioritize data security through encryption and compliance with industry standards. It's important to review their security policies for more details. Additionally, both SmartSuite and Todoist have dedicated teams to manage this ongoing process.

SmartSuite generally offers more advanced collaboration features, making it better for team projects. Todoist is suitable for smaller teams or individual collaboration.

Yes, both SmartSuite and Todoist support integrations with a wide range of third-party apps to enhance functionality.

Consider your specific needs, such as the complexity of tasks, team size, and budget. SmartSuite is ideal for detailed project management, while Todoist is great for simple task tracking.

Yes, both platforms offer mobile apps that allow you to manage tasks and collaborate on the go.
A rectangular banner with a dark background contains the text "START USING SMARTSUITE TODAY" in bold, white, capitalized letters.

Transform the way your team works with SmartSuite‘s intuitive and super-powerful platform. Start your 14-day free trial today and experience the difference.

A green banner with white text that reads, "START USING TODOIST TODAY.

Keep your team organized and focused with Todoist Teams. Enjoy the basic plan for free forever and start managing tasks more effectively today.

About the Author: Aidan O’Brien, CAPM, is a project management and marketing professional at ROSEMET LLC, who holds the Notion Essentials and Settings & Sharing Badges. He is also a certified SmartSuite Expert, Pro, and Consultant who is currently pursuing an MBA at Western Carolina University.

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A woman sits at a table in a modern workspace, smiling at the camera. Around her, other people are engaging with digital tablets and smartphones, suggesting a collaborative environment. She appears cheerful and engaged in the ongoing activities.
Two men are at a counter with a laptop. The man on the left, wearing a dark suit and glasses, is pointing at the laptop screen while the man on the right, wearing an orange shirt and glasses, is smiling and looking at the screen. They appear to be having a discussion.
A group of five people are gathered in a conference room. One person stands at a whiteboard, presenting. Four others are seated around a table, taking notes and engaging. A large screen and various office supplies are in the background.
Two professionals, a man in a blue suit and red tie, and a woman in a light grey outfit, smile confidently in a modern office with large windows and natural light. The atmosphere appears bright and welcoming.
Two women sit closely together at a table, engaged in discussion while looking at a laptop screen. One woman, wearing a headscarf and denim jacket, points at the screen, while the other woman, in a black top, gestures towards the laptop.
A group of six people are gathered around a table, focused on laptops and a screen. They appear to be engaged in a collaborative discussion or meeting in a bright, casual office setting. A mix of notebooks, coffee mugs, and water bottles are on the table.

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