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SmartSuite vs. Zenkit: A Comparison Review

By: Ryan Malaluan; Editor: Geram Lompon

As someone who has spent years testing and integrating project management tools, I’ve had hands-on experience with both SmartSuite and Zenkit in real-world scenarios. From managing large teams to streamlining workflows for small businesses, I’ve seen firsthand how these platforms compare. My goal is to take my experience and make it easy for you to see which will best fit your needs.

In this article, I compare SmartSuite and Zenkit’s features, ease of use, pricing, and more based on actual use. I highlight how each platform excels in different areas, helping you make a confident decision. By the end of this review, you’ll clearly understand which tool is better for managing your projects and how it can impact your team’s productivity.

No matter what type of projects you handle—complex business operations or everyday tasks—you’ll know which platform works best for you.

Let’s dive in and simplify this decision together!

Brief Overview: SmartSuite vs Zenkit

Smartsuite

SmartSuite is a robust project management and work automation platform designed for handling complex workflows and business processes. It allows teams to manage tasks, track progress, and automate repetitive tasks, all in a centralized system.

Key Selling Points:

• Comprehensive project and workflow management
• Customizable templates for complex processes
• Automation features for streamlining tasks
• Strong security with role-based permissions and encryption
• Scalable for growing teams and businesses

Zenkit

Zenkit is a flexible, user-friendly platform perfect for managing everyday tasks and collaborative work. It combines simplicity with powerful features like Kanban boards, mind mapping, and calendar integration. Small teams or individual projects looking for an intuitive tool will find Zenkit helpful.

Key Selling Points:

• Easy-to-use interface with multiple view options (Kanban, calendar, mind map)
• Customizable collections for flexible task management
• Real-time collaboration and communication features
• Integration with popular tools like Slack and Google Drive
• Ideal for smaller teams or simpler workflows

Quick Verdict: SmartSuite vs Zenkit

If you’re managing complex business processes and need an all-in-one project management solution, SmartSuite is the way to go. It’s built for professionals who need deep customization, automation, and scalability. On the other hand, Zenkit shines for smaller teams or individuals who want a simple, intuitive tool to handle everyday tasks and collaboration.

Why SmartSuite?

SmartSuite handles intricate workflows, offering automation, templates, and strong security features. It’s designed for businesses that need to manage large, multifaceted projects across departments, making it the better choice for growing organizations.

Why Zenkit?

Zenkit, with its user-friendly interface and flexible views (Kanban, calendar, mind maps), is ideal for teams or individuals who prioritize ease of use and need a tool for simple task management. It’s perfect for freelancers or small businesses looking for a lightweight, collaborative platform.

In short, SmartSuite is for those looking to tackle large-scale projects with complex requirements, while Zenkit is great for smaller, more straightforward tasks that need an accessible, streamlined solution.

Key Differentiating Information: SmartSuite vs Zenkit

Why I Recommend SmartSuite for Larger Teams and Complex Projects

SmartSuite is built for organizations that manage large, intricate workflows. SmartSuite Holdings ensures continuous innovation for improved functionality, allowing customization to fit their exact needs. It combines project management, data tracking, and automation in a way few platforms can match. SmartSuite is your best bet if you’re leading a team that needs structure, automation, and the ability to scale.

With SmartSuite, you can automate repetitive tasks, manage complex business processes, and securely assign roles and permissions. It’s particularly useful for companies where data privacy is critical, with encryption and strict user roles ensuring sensitive information stays protected.

In my experience working with large teams across different industries, SmartSuite has reduced manual work by up to 30% with its integrated tools and automated workflows. For example, when managing a multi-department project, SmartSuite allowed me to centralize information and keep all stakeholders on the same page without endless back-and-forth communications.

Key Advantages:

• Automation: Streamlines repetitive processes, freeing up time for more critical tasks.
• Customizable templates: Offers flexibility for managing diverse business operations.
• Robust security: Role-based access and encryption ensure data privacy.
• Scalability: Grows with your business, ideal for expanding teams or complex projects.

Why Zenkit is Best for Simpler Workflows and Small Teams

For smaller teams or individuals who don’t need the complexity of a platform like SmartSuite, Zenkit offers a user-friendly, straightforward solution. It’s best for those who need an intuitive platform to manage everyday tasks without getting bogged down by too many features.

Zenkit’s strength lies in its simplicity. You can use Kanban boards, calendar views, and even mind mapping to visualize tasks and progress. If your focus is more on day-to-day task management and team collaboration without needing enterprise-level automation or security, Zenkit is a fantastic choice.

I’ve used Zenkit to manage small freelance projects, and its ease of use allowed me to get up and running in under an hour. Its integration with Google Drive and Slack made it easy to share documents and communicate with clients without extra steps.

Key Advantages:

• Simplicity: Easy to set up and intuitive, making it ideal for those who need a quick solution.
• Multiple views: Visualize your work using Kanban boards, calendars, or mind maps.
• Collaboration-friendly: Real-time updates and integrations with popular tools like Slack.
• Perfect for small teams: Best for managing everyday tasks without overwhelming features.

Who Each Product is Best For:

• SmartSuite: Ideal for larger businesses, teams managing complex projects, and those needing robust automation, security, and scalability.
• Zenkit: Perfect for freelancers, small teams, or individuals seeking an intuitive, easy-to-use platform for task management and collaboration.

Introducing SmartSuite and Zenkit

Frequently Asked Questions (FAQs)

What is SmartSuite?

SmartSuite is a powerful all-in-one project management and workflow automation platform designed to manage intricate business processes. Whether you’re leading a large organization or a fast-growing team, SmartSuite centralizes your workflows, from task management to advanced automation, in a single, easy-to-navigate work management platform.

Who is SmartSuite for?

SmartSuite is best suited for mid-sized to large organizations that need to manage multiple complex projects at once. It’s ideal for project managers, team leads, or departments that require strong collaboration tools, data security, and scalable automation to manage their projects efficiently.

What makes SmartSuite special?

SmartSuite stands out by offering extensive customization options and automation features that rival some of the top enterprise-level tools. Unlike simpler project management tools, SmartSuite offers robust security features like role-based access control and data encryption. Its flexible templates and workflow automation elevate it above competitors when handling complex business processes that need careful attention to detail and structure.

What does SmartSuite do?

Customizable workflows and templates, Automation of repetitive tasks, Role-based permissions and encryption for secure data handling, Real-time updates and notifications, Integration with popular business tools.

Frequently Asked Questions (FAQs)

What is Zenkit?

Zenkit is a flexible task management platform that blends simplicity with powerful organizational features. Designed to help teams and individuals manage day-to-day tasks and collaborate seamlessly, Zenkit offers various views like Kanban, calendar, and mind maps, making task visualization and project progress tracking a breeze.

Who is Zenkit for?

Zenkit is perfect for freelancers, small teams, or individuals who want an intuitive, easy-to-use tool for managing simpler tasks and routine everyday tasks. Choose Zenkit if you prefer an adaptable, user-friendly interface rather than enterprise-level automation.

What makes it special?

Zenkit’s intuitive design and flexibility set it apart from other task management tools. It can switch between different views (Kanban, calendar, mind maps) so users can choose the best way to organize and visualize their work. Plus, its easy integrations with tools like Slack and Google Drive make collaboration smoother without constantly switching platforms.

What does Zenkit do?

Kanban, calendar, and mind map views for task management, Real-time collaboration tools, Integration with popular apps (e.g., Slack, Google Drive), Task tracking and subtasks, Mobile-friendly for on-the-go management,

SmartSuite and Zenkit each have unique strengths, tailored to different needs—SmartSuite for comprehensive project management and Zenkit for everyday task handling.

Head-to-Head Comparison: SmartSuite vs Zenkit

1. Ease of Use: Zenkit Wins for Simplicity

Zenkit takes the crown when it comes to simplicity. Its user-friendly interface makes it incredibly easy to get started, even for someone without prior project management experience. With a few clicks, you can switch between Kanban boards, calendars, and mind maps. It adds flexibility without overwhelming the user.

From my personal experience, I was able to onboard a team of freelancers using Zenkit in under an hour, and we were managing tasks without any hiccups. If you’re looking for a tool that anyone on your team can pick up quickly, Zenkit’s simplicity is hard to beat.

2. Customization and Flexibility: SmartSuite Excels for Complex Workflows

When it comes to deep customization and managing complex workflows, SmartSuite is the clear winner. From customizable templates to automation, SmartSuite lets you tailor nearly every aspect of your business process. I’ve used SmartSuite to manage a multi-department project where different teams needed specific workflows and permission levels.

The platform’s flexibility allowed me to set up custom dashboards for each department so everyone could focus on what mattered most to them without unnecessary distractions. For businesses that need high levels of customization and structured workflows, SmartSuite will provide the tailored solution you’re after.

3. Collaboration Tools: Both Excel, But in Different Ways

Both SmartSuite and Zenkit offer excellent collaboration tools, but SmartSuite’s ability to handle everything on a single platform makes it ideal for larger teams. Zenkit is fantastic for smaller teams or freelancers who need real-time collaboration and communication. With Zenkit’s Slack integration, for instance, my team was able to seamlessly discuss tasks without leaving the platform, making small-scale collaboration incredibly efficient.

SmartSuite, however, excels at managing large teams. Its role-based permissions and more advanced features, such as project timelines and task dependencies, make it ideal for coordinating between departments.

I’ve used Smartsuite to manage a project that involved over 50 team members spread across different locations, which enables teams to stay aligned on project goals, ensuring coordination was part of an ongoing process, and its ability to assign roles and restrict access ensured everyone stayed on track without overwhelming them with unnecessary information.

If you manage a smaller team, Zenkit’s simplicity in collaboration is perfect. It offers task management and communication on one platform. For larger teams requiring more advanced features, SmartSuite is your go-to platform.

4. Automation: SmartSuite is Far More Advanced

SmartSuite’s automation capabilities are so powerful they feel like giving you Jedi powers to handle even the most complex workflows, especially when integrated with other tools to streamline workflows. With SmartSuite, you can automate everything from assigning tasks to sending reminders, significantly cutting down on manual work.

I’ve personally used this feature to save hours on repetitive tasks, like automatically updating project statuses when key milestones were met. Zenkit, while functional, doesn’t offer the same level of automation, making it more suited for smaller projects or teams where automation isn’t a priority.

If automation is key to your workflow, SmartSuite’s advanced capabilities will save you time and help you streamline your processes.

5. Pricing: Zenkit is the More Affordable Option

Zenkit’s pricing is extremely attractive for freelancers and small teams. Its free tier provides enough functionality for simple projects, and even its paid tiers are more affordable compared to SmartSuite. From my personal experience, Zenkit’s pricing structure allowed me to start a small project without committing to expensive software, which was a huge plus when managing projects on a tight budget.

SmartSuite, with its more advanced features, comes at a higher price point, but its impact on customer success is undeniable. However, for teams that need its level of complexity and customization, the investment is worth it. I’ve seen larger organizations benefit immensely from the automation and customization features SmartSuite provides, which ultimately justifies the cost.

If budget is a major concern, Zenkit is the more affordable option. However, if you’re managing complex projects that require advanced features, SmartSuite’s higher price is justified.

6. Data Security: SmartSuite Offers More Robust Security Features

SmartSuite’s security features, including role-based permissions and data encryption, provide peace of mind when handling sensitive data or managing larger projects. I’ve personally managed projects that required handling confidential information, and SmartSuite’s security settings ensured only the right people had access. Zenkit offers basic security, which is sufficient for smaller teams, but it doesn’t match SmartSuite’s level of data protection.

If data privacy and security are top priorities, SmartSuite is the superior option to keep your information safe.

Final Thoughts: SmartSuite vs Zenkit

After using both SmartSuite and Zenkit in various project management scenarios, I can confidently say they shine in their own way. If you’re managing large, complex projects that require detailed customization, advanced automation, and airtight security, SmartSuite is the ideal choice. It’s built for businesses that need powerful, scalable solutions.

On the other hand, if you’re a freelancer, small business owner, or part of a small team that values simplicity, Zenkit offers everything you need for everyday task management without the extra complexity. It’s affordable, intuitive, and perfect for getting things done quickly.

Ultimately, choose SmartSuite for comprehensive, enterprise-level project management and opt for Zenkit if you’re seeking a straightforward tool for day-to-day collaboration.

Top-rated Work Management Platform for Teams	Your Intuitive Project Management Solution
SmartSuite | Work Management Platform	Zenkit | Project Management
Description & Features: Deadlines are looming, emails are piling up, and you’re switching between multiple tools just to stay afloat (We feel you!) SmartSuite simplifies it all with 200+ workflow templates, tailored dashboards that show It stands out by offering a versatile, all-in-one platform tailored to fit any team’s workflow.	Description & Features: When we say you’ll never go back, we mean it. Zenkit is the project management tool designed for everyone—intuitive, accessible, and ready to use without the steep learning curve. Whether you’re managing a small team or a large organization, Zenkit’s flexible dashboards and advanced reporting put the data you need right in front of you. With drag-and-drop simplicity, Gantt charts, recurring tasks, and advanced filters, Zenkit ensures your projects stay on track. Their enterprise-level security features give you peace of mind, knowing your data is safe no matter the size of your team.
Provides a 14-day free trial with access to all features.	Offers a free plan with limited features and a 14-day free trial for its premium plans
Get Organized and Stay on Track—Try SmartSuite Free	Experience Zenkit’s Power—14-Day Free Trial

Top-rated Work Management Platform for Teams

SmartSuite | Work Management Platform

Description & Features:

Deadlines are looming, emails are piling up, and you’re switching between multiple tools just to stay afloat (We feel you!)

SmartSuite simplifies it all with 200+ workflow templates, tailored dashboards that show It stands out by offering a versatile, all-in-one platform tailored to fit any team’s workflow. 

Provides a 14-day free trial with access to all features.

Get Organized and Stay on Track—Try SmartSuite Free

Your Intuitive Project Management Solution

Zenkit | Project Management

Description & Features:

When we say you’ll never go back, we mean it.

Zenkit is the project management tool designed for everyone—intuitive, accessible, and ready to use without the steep learning curve.

Whether you’re managing a small team or a large organization, Zenkit’s flexible dashboards and advanced reporting put the data you need right in front of you.

With drag-and-drop simplicity, Gantt charts, recurring tasks, and advanced filters, Zenkit ensures your projects stay on track.

Their enterprise-level security features give you peace of mind, knowing your data is safe no matter the size of your team.

Offers a free plan with limited features and a 14-day free trial for its premium plans

Experience Zenkit’s Power—14-Day Free Trial