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Smartsuite vs Todoist: How to Integrate Using Make.com - A Step-by-Step Guide
By Aidan O’Brien, CAPM; Editor: Geram Lompon
Combining Todoist and
Benefits of Integrating Todoist and SmartSuite
Integrating Todoist and
- Enhanced Workflow: Seamless transfer of tasks and project data between both platforms.
- Improved Collaboration: Better coordination among team members with synchronized updates.
- Centralized Task Management: Manage tasks and projects from a single interface.
- Increased Productivity: Automate repetitive tasks and reduce manual entry errors.
- Tailored Solutions: Customize workflows and templates to meet your exact needs.
Prerequisites for Integration
Before starting the integration, ensure you have:
- Active Todoist and
SmartSuite accounts. - Administrative access to both platforms.
- Basic understanding of both platforms' functionalities.
Step-by-Step Guide: Using SmartSuite and Todoist Together
For those who want to leverage the strengths of both platforms, here's a step-by-step guide on how to use
Step 1: Integrate SmartSuite and Todoist
Set Up Accounts: Ensure you have active accounts on both
Use a Third-Party Integration Tool: Tools like Make.com (others are Zapier or Integromat) can help you sync tasks between
Create a Zap/Integromat Scenario: Set up an automation workflow where tasks created in
Step 2: Syncing Tasks
Define Task Triggers: Decide which actions in
Map Fields: Ensure that task details such as title, due date, and priority are correctly mapped between
Test the Integration: Create a test task in Todoist
Product Overviews
What is SmartSuite Collaborative Work Management Platform?
SmartSuite is a robust collaborative work management platform designed to streamline workflows and enhance productivity. Having spent considerable time consulting with various organizations and implementing
SmartSuite can handle various business processes, including
SmartSuite helps coordinate people and workflows across different organizational levels, as it provides essential information for important tasks.
See why teams love
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Key Features of SmartSuite
- Task Management: One of the core strengths of
SmartSuite is its comprehensive task management system that enables teams to create, assign, and track tasks with remarkable ease. You can set deadlines, prioritize tasks, and even break them down into subtasks. This granularity ensures that no detail is overlooked and that team members are always clear on their responsibilities.SmartSuite also helps manage workflows for projects and routine tasks, making it easier to keep everything on track. SmartSuite also excels in managing routine everyday tasks, ensuring that essential work is efficiently accomplished. - Collaboration Tools:
SmartSuite excels in facilitating real-time collaboration. Whether your team is working in the same office or scattered across the globe,SmartSuite ’s collaboration features keep everyone connected. You can co-edit documents, leave comments, and have discussions within the context of your projects, which helps maintain a focused and productive work environment. - Integrations: A tool is only as good as its ability to work within your existing ecosystem.
SmartSuite understands this and offers seamless integration with popular apps like Slack, Google Workspace, and Trello. These integrations allow for a more cohesive workflow, reducing the need to switch between multiple platforms. - Automation: Automation is a game-changer in task management.
SmartSuite allows you to automate repetitive tasks, saving time and reducing the chance of human error. For instance, you can set up workflows that automatically assign tasks based on certain triggers or send reminders when deadlines are approaching. This feature not only enhances productivity but also ensures that important tasks are never missed. - Customizable Workspaces: Every team has unique workflows and processes, and
SmartSuite caters to this diversity with its customizable workspaces. You can tailor the platform to suit your specific needs, from creating custom task fields to designing unique dashboards that display the most relevant information for your team. This flexibility makesSmartSuite a versatile tool that can adapt to various project requirements.
Don’t just manage tasks – master them with
What is Todoist?
Todoist is a widely used to-do list app known for its simplicity and powerful features. It is suitable for both personal and professional use, offering a range of functionalities to keep users organized and productive. In addition to being a task manager and to-do list app, Todoist also functions as a task manager, helping users manage tasks, to-do lists, and work responsibilities efficiently.
Having explored various task management solutions and other planning tools throughout my career, I find Todoist to be an excellent choice for individuals and small teams looking for an intuitive and efficient solution. Todoist also provides a dedicated space for personal tasks, allowing users to manage both team projects and individual responsibilities effectively.
Ready to improve your team’s productivity? Get started with Todoist Teams on our free forever basic plan and simplify your task management process.
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Key Features of Todoist
- Task Creation and Management: Todoist excels in task creation and management. Users can quickly create tasks using natural language input for due dates and priorities. The platform supports recurring tasks, subtasks, and task dependencies, making it easy to organize and manage daily to-dos as well as more complex projects.
- Collaboration Features: Todoist allows users to share projects and tasks with team members, facilitating collaboration. You can assign tasks, leave comments, and set due dates, ensuring that everyone involved in a project is aware of their responsibilities and deadlines.
- Integrations: Todoist supports integrations with various popular apps, such as Dropbox, Zapier, and Google Calendar. These integrations help users streamline their workflow by connecting Todoist with the tools they already use.
- Productivity Tracking: Todoist includes a productivity tracking feature called Karma, which provides insights into your productivity trends. You can earn points for completing tasks and maintain streaks for consistent task completion, which can be motivating and help you stay on track.
- Cross-Platform Availability: Todoist is available on web, mobile, and desktop platforms, ensuring that you can access and manage your tasks from anywhere. The app syncs seamlessly across devices, providing a consistent user experience.
Join millions of users who trust Todoist for their task management needs. Try our free forever basic plan and see how it can help your team stay organized and productive.
Pricing Plans
SmartSuite Pricing
SmartSuite offers tiered pricing plans designed to accommodate the needs of small teams to large enterprises. Below are the detailed pricing plans for
- Basic Plan:
- Cost: $10 per user per month (billed annually)
- Features: Includes core task management features, limited integrations, and basic collaboration tools. Suitable for small teams looking to get started with project management.
- Professional Plan:
- Cost: $20 per user per month (billed annually)
- Features: Adds advanced features like detailed reporting, advanced integrations, and enhanced collaboration tools. Ideal for growing teams that need more functionality.
- Business Plan:
- Cost: $35 per user per month (billed annually)
- Features: Includes all professional features plus priority support, advanced automation, and customizable workflows. Best for larger teams and businesses with complex
project management needs.
- Enterprise Plan:
- Cost: Custom pricing based on specific needs
- Features: Offers all business features plus enterprise-level security, dedicated account management, and bespoke integration options. Perfect for large organizations with specific requirements.
New users can start with a 14-day free trial to explore all the features and see how SmartSuite can enhance their productivity and collaboration.
Todoist Teams Pricing
Todoist offers a straightforward pricing structure that includes a free basic plan and premium options for teams needing advanced features. Below are the detailed pricing plans for Todoist Teams:
- Basic Plan:
- Cost: Free forever
- Features: Essential task management tools, including task creation, due dates, and basic collaboration features. Perfect for individuals and small teams looking to manage tasks without any cost.
- Pro Plan:
- Cost: $4 per user per month (billed annually) or $5 per user per month (billed monthly)
- Features: Adds features such as reminders, labels, filters, and activity history. Suitable for professionals who need more advanced task management tools.
- Business Plan:
- Cost: $6 per user per month (billed annually) or $8 per user per month (billed monthly)
- Features: Includes all Pro features plus team management tools, priority support, and advanced integrations. Designed for teams that require robust project management and collaboration capabilities.
Simplify task management for your team with Todoist. Get started with Todoist's basic plan that's free forever and keep your projects on track effortlessly, which supports your mental clarity.
Ready to elevate your
Organize your team’s tasks with ease using Todoist Teams. Sign up for the free forever basic plan and experience the benefits and power of efficient task management today.
Frequently Asked Questions (FAQs)
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Transform the way your team works with
Keep your team organized and focused with Todoist Teams. Enjoy the basic plan for free forever and start managing tasks more effectively today.
About the Author: Aidan O’Brien, CAPM, is a
